Meeting Decorum: Basic Rules
1. Preparation
– Be on time (or a few minutes early).
– Review the agenda beforehand so you’re ready to contribute.
– Bring any required documents or notes with you.
2. Respect & Courtesy
– Listen attentively without interrupting.
– Avoid side conversations or multitasking (checking phone, typing emails).
– Address people by name and acknowledge their points respectfully, even if you disagree.
3. Participation
– Speak clearly and concisely—don’t dominate the discussion.
– Stay on topic; save unrelated issues for later.
– Ask clarifying questions rather than making assumptions.
4. Professional Conduct
– Maintain a calm tone of voice; avoid sarcasm or hostility.
– Respect confidentiality if sensitive matters are discussed.
– Refrain from blame or personal attacks; focus on issues, not individuals.
5. Meeting Flow
– Let the chairperson or facilitator guide the order of discussion.
– Wait to be recognized before speaking in formal meetings.
– If decisions are made, respect the group consensus even if you disagree.
6. Follow-Through
– Take notes on your responsibilities.
– Honor any commitments or deadlines you agree to.
– Provide feedback politely if something about the meeting could be improved.
Lisa Allen sent some photos from Seabeck below:
Jim O’Halloran
Hanafi and Kathleen
Marston And Hadidjah
