Author Archives: Bhakti Watts

Could You Be Our Next Secretary?

The time is coming for a new committee. The last three newsletters have outlined the roles of Chair, Vice Chair, and Treasurer. Here are the activities of the Secretary:

-Take minutes of meetings.

-Store pertinent group documents (minutes, passwords, maintenance documents, and treasurer’s documents, etc.) in an organized and recoverable format.

Are you a good organizer and note-taker? Training and mentoring are being offered. Please consider.

 

Could You Be Our New Vice-Chair?

We are getting close to the time for choosing a new Dewan, which leads me to ask, “Would you consider being our VIce-Chair?” Duties include:

-Participating in  monthly Dewan meetings

-Cross-training to back up Chair, Treasurer, and Secretary

-Back up Secretary when Secretary is unavailable

-Post group news in weekly eblast

The current Dewan is willing to train the incoming group and mentor them for a period of six months.

Could You Be Our New Chair?

Dear Brothers and Sisters,

It is time to consider a new committee.  The current committee has served since before the begining of the pandemic.

The duties of the job:

  • Insure there is a good place for members to do the latihan
  • Set agenda and direction according to testing for the group
  • Set meeting times and places
  • Promote group harmony
  • Attend regional meetings Meetings once a month, currently second Monday evenings
  • Gather information and coordinate with other committee members rental agent(s); review and confirm compliance with city, state, and federal filings.
  • Track property maintenance calendar and confirm completion of action if needed
  • Respond harmoniously to member input, queries, and needs.
  • Do the latihan on a regular basis with other committee members and helpers, and work with helpers to promote a harmonious group life.

It is extremely important for our group to have someone who can devote a couple of hours a week to doing this work. The processes are in place. It is not difficult.

When I took over the job from Honora HIldreth, I began documenting all of the duties for this position and creating templates to be sure I wouldn’t miss things.  Fortunately a great deal of work had already been done by others!  Your committee has also worked diligently on making the job simpler, and created a flexible and dynamic document delineating the division of labor which this committee has agreed to.

This means that it would a simpler job for the new chairr than the it was when I began as chair.  And, there will be documentation that the new chair to refer to when the need arises.

My hope is that some individuals will pre-test before our annual general meeting and election of officers in January

Your Brother In Subud,

Jim

Could you be our new treasurer?

Dear Brothers and Sisters,

At the end of the year, I (Oswald Norton) will no longer be serving as your treasurer.  Rayma and I will be spending gradually more and more time in the Los Angeles area with our daughter starting in January 2022. 

The duties of the job:

  • Member Donations
    • Deposit checks in US Bank
    • Update quicken with member donation information
    • Send out annual Donation Letters reporting on total annual giving
  • Pay bills
  • Create the monthly financial report
    • Import data into Quicken 
    • Create monthly financial report using Quicken and Microsoft Excel
    • Provide a summary written report on the group’s finances
  • Attend Committee Meetings once a month
    • Participate in Committee work and decisions
    • Present the report
  • Taxes
    • Compile data for SPNW treasurer to report to IRS
    • Complete B&O reports with Seattle and State and pay any taxes that are due.

It is extremely important for our group to have someone who can devote a couple of hours a week to doing this work. The processes are in place. It is not difficult.

When I took over the job from Sherwin O’Bar, I began documenting all of the duties for this position. Your committee has also worked diligently on making the job simpler.

This means that there would a simpler job for the new treasurer than the one I took over.  And, there will be documentation that the new treasurer to refer to when the need arises.

My hope is that someone will step forward in the Fall so that I can have time to provide training and answer any questions.

If you would like to assume this position, please let me know now because we will need time to transfer over control of our finances. Due to ever increasing security needs in handling finances, the person who fills this role will need to go through a process with US Bank to have access to our information. I wish to assist in the transition process to make this possible. It will also require participation from our regional treasurer. 

Your Brother In Subud, Oswald

SGS Treasurer Summary Report

May 22, 2021

If You Haven’t Donated, Now Is The Time

Your committee appreciates everyone’s financial support. Even though Spring Street Center is able to provide some of our income needs. It is not able to cover all costs. Your donations, on average, cover only 51% of our costs.

During May, we were able to complete repairs which will prevent further water damage to the interior of the building.

We were able to pay for this work after Jim O’Halloran was able to obtain a $6,000 loan from the region. We now need to repay this loan.

Our goal for 2021 is to have everyone contribute something toward the upkeep of our center.  By giving a little each month, you become a part of  a membership dedicated to preserving our building for the future. If you have not yet donated this year, please do so! If you need a reason to donate please read the rest of this report. Thank you!

Future Expenses

The extensive wet weather this year allowed water to permeate the window frames on bedrooms 2 & 3 and our small deck on the 2nd floor.  Absolute Rot Repair Inc. completed the repairs in May and in the process, discovered that the shingles and under panel on the South side of our building should also be repaired withing the next 9 months. Due to the dramatic rise in costs for materials, we will need to obtain an estimate closer to the time that the work is scheduled.

Building Repairs Fund

We are looking for members who would be willing to contribute over and above their regular contributions so that we can both pay off our SPNW loan and build up savings for the next repair.  iTrip bookings for the remainder of the year will be able to cover some of our costs, but we anticipate that we will need additional contributions from the members. Earmark these donations for the building fund.

Building Rentals

Though we had to block out 2 weeks for repairs, iTrip was able to booked 3 rentals in Spring Street Center during May. 

Income of $4,989 for rentals from January through April was deposited into our checking account and helped reduce the amount we needed to draw on from SPNW to $6,000 of our $10,000 credit. 

Due to continued limitations from the COVID-19 pandemic, there have been no Hall Rentals during the same period.

Donations

Donations through May were up over April. Thank You to those who contribute. We hope that members who have not donated previously will now consider joining those who do so already.

If you believe we can handle our expenses through member contributions, please consider this:

On average this year, donations have covered roughly one half of our expenses. The rest has been covered by our enterprise. Every dollar donated by a member is appreciated.

Important! New name for donation checks to Subud Greater Seattle

Use only “Subud PNW – Seattle Center” on any future donations to our center.  Bank rules, recently changed, are delaying deposits.  Please be sure to change the “Pay To The Order Of” section of your handwritten or automatic withdrawn check from your account and use this name. If you intend to make your donation to the Region, please earmark your check Subud PNW.

Thanks for those who have setup monthly donations

Thanks to all our monthly donators who have a recurring donation sent from their bank.  You save on envelopes and stamps.  And, you don’t have to remind yourselves to write a check. These regular checks really help us meet our monthly commitments to the region and pay for our use of our facilities. 

If you’d like to know how to set up a recurring donation to our group through your bank, please contact me.