2021 Annual General Meeting Agenda

Proposed Annual general meeting agenda

  • Moment of quiet
  • minutes, annual meeting 1-31-20 and general meeting 8-30-20
  • Helpers’ reports
  • financials
  • Approval for lump sums to SPNW & SDUSA
  • in-person latihans
  • itrips update: Net $539 for December, getting estimates for water damage in rooms 2 & 3, revisiting parking permit.
  • Statement from committee:  We’re willing to work in our roles in 2021 to define and refine the SGS roles.  We may think outside the box; we get to decide how to recreate roles to best
    serve the group.
  • wings reports SICA (Paul), Marston MSF,  SES/AmasCafe,  Evan SD

Subud Pacific Northwest at Seattle Annual Meeting Minutes for 1/31/20 

Meeting was called to order at 8:36 PM. In attendance were Rachman Cantrell, Marston Gregory, Oswald Norton, Rayma Norton, Lucinda O’Halloran, Jim O’Halloran, Bhakti Watts. Oswald moved that we accept the proposed agenda and approve the minutes from the General Meeting of 12/15/19. Lucinda seconded. Minutes and agenda approved.

Old Business Review and approve minutes from Annual Meeting 1/27/2019 No copy available. Jim is checking with Leandra to see if she has them. Since we were testing for a new Dewan minutes might not have been taken. If they are not found Jim will create some based on Elisha Gullixson’s blogpost.

Helpers Lucinda reported that there are no women applicants. Insiah has had surgery, and is at home, recovering. Her absence leaves us only three active women helpers: Rayma, Halimah, and Lucinda. Helpers will meet February 16th. A kedjiwaan day is scheduled for March 8th. No male helper present to report.

Financial Report Please see attached report.

Airbnb There was discussion of water finish vs Swedish finish for the wood floors at Spring Street Center. Marston is in favor of water finish because we are trying to be as green as possible, Debbie is very sensitive to off-gassing, and Swedish finish would entail a 10 day down period for Airbnb instead of 5 days. More research will be conducted.

New Business Explanation of why the Dewan did not want to give up Sunday latihans for a rental, followed by discussion. Helpers have already tested. Some felt that it is a helper issue, not a committee issue. Some wanted to retest with the group as a whole. A letter from Bapak on the subject was shared.

What we have accomplished in 2019 -We increased our contribution to SPNW to match Portland’s contribution. This will result in extra money going to SUSA to help upgrade the website. -We ground the stump of the tree whose roots had caused sewer damage. -We relined the part of the sewer line that was not done when we did the sewer line repair. -We contracted with a professional to help with our website. -We established a maintenance fund, and budgeted $400 per month to be put in that fund. We created a travel fund and allocated $500 each for two delegates to represent us at the SUSA working Congress. We created a fund and allocated $100 per month to help members in need attend Subud events. We painted the Subud house.

Vision for 2020 Suggestions were made of things we might do in 2020: -Host meetings to tell the public about Subud. -Create a private Facebook page for Subud Greater Seattle members. -Host another Open House. -Have another Subud picnic. -Organize rotating dinners at members’ homes. -Allocate a percentage of rental income for a specific Susila Dharma project.

Announcements Subud USA self-reporting census is available online. See link on Subud PNW website.

Upcoming Events -Helper meeting every third Sunday after latihan (women and men). -General meeting February 23rd after latihan. -Paul Nelson Book Release April 11th, 7 PM, Open Books, Wallingford. -Subud USA National Congress, July 2nd-6th, Asheville NC. -Kedjiwan Day, March 8th, Spring Street Center. Oswald moved to adjourn the meeting. Rayma seconded. Meeting adjourned at 9:52 PM. 

SGS Treasurer Summary Report: December

Building Rentals
We had some AirBnB or Hall Rentals in December through our new partner iTrip. Income for December will be received this month. Once iTrip income becomes steady, we will then be able to project possible income for 2021.


Donations through the end of December were up slightly over November. The steady monthly support from 13 members throughout this time has helped us to remain financially healthy. At the end of the year, we will still have cash in the bank with which the group could potentially make an end of the year group donation.  Please attend our January General meeting on Zoom for more details.

December Expenses
Our expenses were up in December due to preparation costs for the start of iTrip rentals and extra heating costs. iTrip is working with us to keep costs to the minimum required to keep the building healthy and looking great for potential renters.

Annual Roundup
Your support, particularly during the pandemic when use of our building has been limited, allowed us to keep the building in repair and protected as well as allowing us to continue our monthly contribution to the region and support the work of our regional helpers. We couldn’t have done it without you.

We are in the process of creating our budget for 2021.

Future Expenses
Your committee continues to monitor and keep our costs as low as possible. Our winter heating bills will continue to be high, due to the cold temperatures and damp weather we’ve been having.

iTrip informed us that we have some water damage in bedrooms 2 & 3.  There seems to be a leak in the window sills that need to be repaired and then the plaster in the rooms will need to be repaired and painted. iTrip management is working with contractors to come up with an estimate for the work which we hope to have in our next report.

If You Haven’t Donated, Now Is The Time
Your committee appreciates everyone’s financial support of our center.  Our goal for 2021 is to get everyone to contribute something toward the upkeep of our center.  When you give a little bit each month, you become a part of the membership dedicated to preserving our building for the future. If you have not yet donated this year, please do so! Thank you!

Important! New name for donation checks to Subud Greater Seattle
Use only “Subud PNW – Seattle Center” on any future donations to our center.  Bank rules, recently changed, are delaying deposits.  Please be sure to change the “Pay To The Order Of” section of your handwritten or automatic withdrawn check from your account and use this name.

If you intend to make your donation to the Region, please earmark your check Subud PNW.

Thanks for those who have setup monthly donations
Thanks to all our monthly donators who have a recurring donation sent from their bank.  You save on envelopes and stamps.  And, you don’t have to remind yourselves to write a check. These regular checks really help us meet our monthly commitments to the region and pay for our use of our facilities.

If you’d like to know how to setup a recurring donation to our group through your bank, please contact me.

Click to download or view the iTrips 12/2020 statement

Susila Dharma and SEA

SEA – Subud Education Association has had a resurgence in the past several months.  Many Subud educators have come together to plan and spearhead educational projects.  SEA is having their first AGM next weekend.  It is being held online and all of us are welcome to join in.  I will attach the SEA AGM agenda and welcome letter to this email. The SEA AGM will be held on Saturday, January 30th and Sunday, January 31st.  Please read both attachments to find out how you can participate.

For their first project, SEA has agreed to fundraiser and distribute Subud educational assistance for needy Subud youth.

SEA is part of Susila Dharma International Association.

Another thing I would like to talk about is a project called Yayasan Permakultur Kalimantan (YPK). YPK is run by Jayadi and his wife Francesca.  I am sorry that I don’t have the spelling of their last name.

One of the biggest problems in Kalimantan is slash and burn agriculture that is used by the locals to clear the land for the next crop rotation. The topsoil in Kalimantan is very thin and lies on top of sand. With slash and burn, the topsoil does not get enriched and is gradually disappearing.  Another major problem is that the burning off of the old results in smoke that is so thick that the area is almost unlivable.

Jayadi and Frencesca are pioneering an alternative agricultural method which eliminates slash and burn and revitalizes the soil.  This method has the potential to revolutionize agriculture in Kalimantan as well as the rest of the world.

It brings together nature, modern science and traditional knowledge to provide a culturally-appropriate growing system. This, in turn, allows local people to adopt agricultural practices that are sustainable and do as little harm to sensitive jungle ecosystems as possible.

Here is a link to their website.

I hope that all of you find this report interesting.  To see what else is going on in Susila Dharma International Association here is a link to our website.  www.susiladharma.org