Tag Archives: general meeting

SGS Treasurer Summary Report

May 22, 2021

If You Haven’t Donated, Now Is The Time

Your committee appreciates everyone’s financial support. Even though Spring Street Center is able to provide some of our income needs. It is not able to cover all costs. Your donations, on average, cover only 51% of our costs.

During May, we were able to complete repairs which will prevent further water damage to the interior of the building.

We were able to pay for this work after Jim O’Halloran was able to obtain a $6,000 loan from the region. We now need to repay this loan.

Our goal for 2021 is to have everyone contribute something toward the upkeep of our center.  By giving a little each month, you become a part of  a membership dedicated to preserving our building for the future. If you have not yet donated this year, please do so! If you need a reason to donate please read the rest of this report. Thank you!

Future Expenses

The extensive wet weather this year allowed water to permeate the window frames on bedrooms 2 & 3 and our small deck on the 2nd floor.  Absolute Rot Repair Inc. completed the repairs in May and in the process, discovered that the shingles and under panel on the South side of our building should also be repaired withing the next 9 months. Due to the dramatic rise in costs for materials, we will need to obtain an estimate closer to the time that the work is scheduled.

Building Repairs Fund

We are looking for members who would be willing to contribute over and above their regular contributions so that we can both pay off our SPNW loan and build up savings for the next repair.  iTrip bookings for the remainder of the year will be able to cover some of our costs, but we anticipate that we will need additional contributions from the members. Earmark these donations for the building fund.

Building Rentals

Though we had to block out 2 weeks for repairs, iTrip was able to booked 3 rentals in Spring Street Center during May. 

Income of $4,989 for rentals from January through April was deposited into our checking account and helped reduce the amount we needed to draw on from SPNW to $6,000 of our $10,000 credit. 

Due to continued limitations from the COVID-19 pandemic, there have been no Hall Rentals during the same period.

Donations

Donations through May were up over April. Thank You to those who contribute. We hope that members who have not donated previously will now consider joining those who do so already.

If you believe we can handle our expenses through member contributions, please consider this:

On average this year, donations have covered roughly one half of our expenses. The rest has been covered by our enterprise. Every dollar donated by a member is appreciated.

Important! New name for donation checks to Subud Greater Seattle

Use only “Subud PNW – Seattle Center” on any future donations to our center.  Bank rules, recently changed, are delaying deposits.  Please be sure to change the “Pay To The Order Of” section of your handwritten or automatic withdrawn check from your account and use this name. If you intend to make your donation to the Region, please earmark your check Subud PNW.

Thanks for those who have setup monthly donations

Thanks to all our monthly donators who have a recurring donation sent from their bank.  You save on envelopes and stamps.  And, you don’t have to remind yourselves to write a check. These regular checks really help us meet our monthly commitments to the region and pay for our use of our facilities. 

If you’d like to know how to set up a recurring donation to our group through your bank, please contact me.

Subud GS General Meeting This Sunday

The SGS committee is asking you to participate in a general meeting this coming Sunday, August 30th at noon.
It will be the usual link,  https://us02web.zoom.us/j/9882021449 Meeting ID: 988 202 1449
 
We have some important news to share, in addition to approval of the previous minutes from 2-23-20
and a brief financial report.
 
As you may know, the committee has been grappling with and comparing various income-generating models for over a year.
 
The committee is recommending that we, contingent on member and SPNW approval, contract Karen Hunt, of iTrip vacations, to manage house rental of the Subud house.
 
iTrip has a presence on 80+ web platforms.  Karen is the sole Seattle franchisee.  She is well known to Lucinda and Bhakti; and Lucinda and Karen’s husband Ken (a partner in the business) have worked together previously.  itrip Seattle has a business license, business insurance.
 
Karen has reviewed the SGS, SPNW, and SUSA websites, and has some initial familiarity of who we are as a group; and is respectful of that.
 
This rental arrangement will allow us to do Sunday latihans when the time comes that the helpers and committee consider it safe to do so; and Tuesday latihans are a possibility.
 
We believe this will be a benefit to SGS, SPNW, and to SUSA in addition to creating a simpler arrangement and less work for the next committee; thereby reducing the risk of burnout.
 
The cost would be 25% of gross revenue; and if we cancel within the 60 day grace period; a cost of $650 for a wi-fi door lock; and $450 for platform listing.  Those costs would be waived if we continued for the year.

We would receive payment monthly from itrip via electronic deposit, and receive a monthly statement.

Karen would provide the party squasher app, which flags the number of WiFi devices in the building and a decibel meter app free of charge.
 
Should we decide, we could engage a professional high-temperature (read virus-killing) linen service.  That would have an initial start-up fee of $800 which could be spread out in installments.  Karen strongly recommends this for client peace of mind.

All cleaning fees would be paid by guests.
Subud Seattle would be responsible for normal wear and tear on the house and furniture.  itrip would cover accidental breakage up to $1475 if the guest calls before checkout.  If the guest doesn’t call, is negligent, or the amount exceeds $1475, the guest’s credit card is charged and itrip also files through AirBnB or VRBO for recovery.

Karen would not charge to come to the house to let repair people in, or for wait time; nor for lining up and scheduling a repair person.  She will communicate with the committee to establish guidelines and dollar amounts for repairs which would or would not need committee approval.
Spring Street would be responsible for carrying a separate renter’s policy.

 
We have a power point from iTrip which you may review by requesting from Jim.

Nov 15 2019, General Meeting Minutes

General Meeting 11/15/2019

 

Jim opened meeting 8:39 PM

 

Committee Present

Jim O’Halloran       Chair

Oswald Norton       Treasurer

Ramon Hildreth      Secretary

 

Members Present

Rachman Cantrell

Ida Cantrell

Marston Gregory

Hadijah Gregory

Rayma Norton

Elisha Gullixson

Danella Gullixson

Hanafi Libman

Lucinda O’Halloran

Debbie Machado-Santos

 

Loretta Covert – Visiting National Helper

 

Moment of quiet…

 

Reviewing and approving the minutes:  Oswald Moved to accept the minutes. Hadijah seconded. Approved by all.

 

Website Update:  Real Basics has taken on the backend support of our website.  Focusing on the enterprise website first.  Security updates have been made to both sites.

 

Helpers Report:

Women:  No candidates.  Meeting on Sunday 11/17

 

Men:       6 men at last Tuesday latihan.  One current candidate

 

National: Looking for a place to hold a meeting in January.  Have been doing a lot of

traveling.  Loretta will attend our next regional congress.  National Congress

July 4th weekend.  Possible Nashville college location.  New committee to be

selected this congress.

 

Financial Report:

<Oswald’s report submitted>

 

 

New Business:

 

Jim proposed we increase our commitment to the region to $800, from $710.  This would include October 2019.

 

Rachman seconded the motion. Oswald called the question.  Proposal passed unanimously.

 

Jim proposed we make a one-time donation of $1000 to the region earmarked for regional helper travel.

 

Danella seconded the motion. Jim called the question.  Proposal passed unanimously.

 

Menucha Chat

 

Alternative latihan locations.  Email Jim if you are interested in pursuing this.

 

Holiday Party – 12/22nd.

 

Next General meeting date TBD.

 

Ramon moves to adjourn. Oswald seconded. Unanimous assent to adjourn.

 

 

 

 

 

 

 

 

 

 

 

 

Oct 13, 2019 General Meeting Minutes

General Meeting 10/13/2019

 

Jim opened meeting 11:59 PM

 

Committee Present

Jim O’Halloran       Chair

Bhakti Watts          Vice Chair

Oswald Norton       Treasurer

Ramon Hildreth      Secretary

 

Members Present

Halstein Stralberg

Sarah Stralberg

Paul Nelson

Halimah Bellows

Marston Gregory

Ivox Ideo

Abideen Gunitalka

Salamah O’Brien

Lucinda O’Halloran

 

Moment of quiet…

 

Reviewing and approving the minutes:

Marston moved to accept minutes – Paul seconded – all approved.

 

Old Business:

Ways to increase income, will cover this in the reports section.

How do we do a better job of getting announcements out?

-text tree

-if you don’t have a mobile number in the directory, give it to a member of the committee

-actual posters

add details/specific info

 

New Business:

Helper Report: Women -> No candidates at this time

Men -> new member Ivox, Candidate helper, Arkarsh -but in school at this time. Tuesday    latihan is successful.  Paul recommends women adopt their rota system.

 

Financial Report <insert report here>

 

Oswald mentioned all the generous donations which helped us convert our regional loan to a grant, since we matched the loan amount in donations.  We do need $2400.00 to complete the member portion of additional maintenance that the house needed

 

 

AirBnB Report.  <insert report here>

Record October, but about 3% down for the year to date.  Superhosts 14th quarter in a row.

 

Rental Report. <insert report here>

 

Housing Report. <insert report here>

 

Web sites: Real Basics – working on a proposal to maintain and refresh our web sites.  Committee is working on that.

 

Region still needs a secretary.

 

Jim called for a volunteer to help setup a fund from our local group to assist members financially to attend SUBUD events.

 

Latihan location? Does anyone have any input on this?  No input.  Carpooling might be helpful to mitigate parking issues. Bhakti would be interesting in coordinating this.

 

Holiday Party December 22nd.  Everyone is invited.  Potluck.

 

Marston & Salamah are interested in pursuing a daytime latihan.  Paul thinks it a good idea to start talking about another open house in the future.

 

Oswald is seeking volunteers to help with homeless meal service at his church.

 

Meeting adjourned

 

 

 

 

 

 

 

 

 

 

 

Aug 30, 2019 General Meeting Minutes

General Meeting 08/30/2019

 

Jim opened meeting 8:42 PM

 

Committee Present

Jim O’Halloran

Oswald Norton

Bhakti Watts

 

Members Present

Rachman Cantrell

Elisha Gullixson

Halstein Stralberg

Ida Cantrell

Debbie Machado-Santos

Greg Doland

Eva Maria Doland

 

 

Increasing House Income:  Jim is working on this and will report back.  Paul and Oswald will also be talking about other options aside from AriBnb and report back to the committee.

 

Grant Proposal:  Was proposed and accepted by the by SUBUD PNW.  We have put in request for matching funds to help with the painting of the house.

 

Men Helpers:

Candidate Helper.  Aarkarsh is now a candidate helper.

 

Financial Report: passed out by Oswald.  Still need $3200 to complete the goal of $10,866.00

 

New Business:

Menucha Nov 7 – 10th.

 

Jim: looking for someone to help raise money for people who can’t afford to attend events, Menucha for example.

 

Possibility of using Peerspace for hall rentals – Debbie will send info to committee.

 

Women are looking for more helpers.

 

Meeting closed approximately 9:10 PM