Author Archives: Ramon Hildreth

Nov 15 2019, General Meeting Minutes

General Meeting 11/15/2019

 

Jim opened meeting 8:39 PM

 

Committee Present

Jim O’Halloran       Chair

Oswald Norton       Treasurer

Ramon Hildreth      Secretary

 

Members Present

Rachman Cantrell

Ida Cantrell

Marston Gregory

Hadijah Gregory

Rayma Norton

Elisha Gullixson

Danella Gullixson

Hanafi Libman

Lucinda O’Halloran

Debbie Machado-Santos

 

Loretta Covert – Visiting National Helper

 

Moment of quiet…

 

Reviewing and approving the minutes:  Oswald Moved to accept the minutes. Hadijah seconded. Approved by all.

 

Website Update:  Real Basics has taken on the backend support of our website.  Focusing on the enterprise website first.  Security updates have been made to both sites.

 

Helpers Report:

Women:  No candidates.  Meeting on Sunday 11/17

 

Men:       6 men at last Tuesday latihan.  One current candidate

 

National: Looking for a place to hold a meeting in January.  Have been doing a lot of

traveling.  Loretta will attend our next regional congress.  National Congress

July 4th weekend.  Possible Nashville college location.  New committee to be

selected this congress.

 

Financial Report:

<Oswald’s report submitted>

 

 

New Business:

 

Jim proposed we increase our commitment to the region to $800, from $710.  This would include October 2019.

 

Rachman seconded the motion. Oswald called the question.  Proposal passed unanimously.

 

Jim proposed we make a one-time donation of $1000 to the region earmarked for regional helper travel.

 

Danella seconded the motion. Jim called the question.  Proposal passed unanimously.

 

Menucha Chat

 

Alternative latihan locations.  Email Jim if you are interested in pursuing this.

 

Holiday Party – 12/22nd.

 

Next General meeting date TBD.

 

Ramon moves to adjourn. Oswald seconded. Unanimous assent to adjourn.

 

 

 

 

 

 

 

 

 

 

 

 

Oct 13, 2019 General Meeting Minutes

General Meeting 10/13/2019

 

Jim opened meeting 11:59 PM

 

Committee Present

Jim O’Halloran       Chair

Bhakti Watts          Vice Chair

Oswald Norton       Treasurer

Ramon Hildreth      Secretary

 

Members Present

Halstein Stralberg

Sarah Stralberg

Paul Nelson

Halimah Bellows

Marston Gregory

Ivox Ideo

Abideen Gunitalka

Salamah O’Brien

Lucinda O’Halloran

 

Moment of quiet…

 

Reviewing and approving the minutes:

Marston moved to accept minutes – Paul seconded – all approved.

 

Old Business:

Ways to increase income, will cover this in the reports section.

How do we do a better job of getting announcements out?

-text tree

-if you don’t have a mobile number in the directory, give it to a member of the committee

-actual posters

add details/specific info

 

New Business:

Helper Report: Women -> No candidates at this time

Men -> new member Ivox, Candidate helper, Arkarsh -but in school at this time. Tuesday    latihan is successful.  Paul recommends women adopt their rota system.

 

Financial Report <insert report here>

 

Oswald mentioned all the generous donations which helped us convert our regional loan to a grant, since we matched the loan amount in donations.  We do need $2400.00 to complete the member portion of additional maintenance that the house needed

 

 

AirBnB Report.  <insert report here>

Record October, but about 3% down for the year to date.  Superhosts 14th quarter in a row.

 

Rental Report. <insert report here>

 

Housing Report. <insert report here>

 

Web sites: Real Basics – working on a proposal to maintain and refresh our web sites.  Committee is working on that.

 

Region still needs a secretary.

 

Jim called for a volunteer to help setup a fund from our local group to assist members financially to attend SUBUD events.

 

Latihan location? Does anyone have any input on this?  No input.  Carpooling might be helpful to mitigate parking issues. Bhakti would be interesting in coordinating this.

 

Holiday Party December 22nd.  Everyone is invited.  Potluck.

 

Marston & Salamah are interested in pursuing a daytime latihan.  Paul thinks it a good idea to start talking about another open house in the future.

 

Oswald is seeking volunteers to help with homeless meal service at his church.

 

Meeting adjourned

 

 

 

 

 

 

 

 

 

 

 

Aug 30, 2019 General Meeting Minutes

General Meeting 08/30/2019

 

Jim opened meeting 8:42 PM

 

Committee Present

Jim O’Halloran

Oswald Norton

Bhakti Watts

 

Members Present

Rachman Cantrell

Elisha Gullixson

Halstein Stralberg

Ida Cantrell

Debbie Machado-Santos

Greg Doland

Eva Maria Doland

 

 

Increasing House Income:  Jim is working on this and will report back.  Paul and Oswald will also be talking about other options aside from AriBnb and report back to the committee.

 

Grant Proposal:  Was proposed and accepted by the by SUBUD PNW.  We have put in request for matching funds to help with the painting of the house.

 

Men Helpers:

Candidate Helper.  Aarkarsh is now a candidate helper.

 

Financial Report: passed out by Oswald.  Still need $3200 to complete the goal of $10,866.00

 

New Business:

Menucha Nov 7 – 10th.

 

Jim: looking for someone to help raise money for people who can’t afford to attend events, Menucha for example.

 

Possibility of using Peerspace for hall rentals – Debbie will send info to committee.

 

Women are looking for more helpers.

 

Meeting closed approximately 9:10 PM

 

 

 

 

 

May 05, 2019 General Meeting Minutes

05/17/2018 General Meeting

 

Committee Present

Jim O’Halloran            Chair

Oswald Norton           Treasurer

Ramon Hildreth          Secretary

 

Members Present:

Marston Gregory

Debbie Machado-Santos

Ida Cantrell

Rachman Cantrell

Elisha Gullixson

Hanafi Libman

Rayma Norton

 

Moment of silence

Meeting started at 8:37

 

Review Agenda

 

Review Minutes:

Add location of the meeting

Correct Danelle’s statement (typo)

 

Marston moved to accept minutes as corrected above, Oswald seconded. All in favor

 

Sewer Project:  Sewer is fixed, 20 year warranty.  Video on request.

 

Gardening Day report:  Large attendance, great success.  Got a lot done.  Highlight was

Getting junk removed from back.  Removed many locust roots.  We will need to keep an eye on the roots going forward.

 

Email subscription setup will be done next week (Ramon)

 

Helper Report:  Meeting this Sunday after latihan (May 19th) Kedjiwaan day will be discussed.

 

Financial Report:  available on request

 

Checks:  Please make all checks out to Subud Pacific Northwest or SPNW – otherwise the bank won’t accept them.

 

AirBnB Report: available on request

Rates discussion – overall our rates are lower than the neighborhood average.  We utilize the Airbnb algorithm.  Rates are set by Airbnb based on booking demand in the neighborhood.  At this time we will continue to use the algorithm.

 

Facilities Manager Report:

2 major projects this year:

Sewer –  done

Painting  – June 17-July 8th. windows will be sealed during painting Jim will ask Paul to   let all Airbnb guests know that painting activities may impact their visit.

 

Rental Manager/Housekeeping report:  available on request

 

SPNW needs a secretary!

 

Next General Meeting 6/23

 

Jim will send list of upcoming dates to Rachman to post on website.

 

August 11th – family picnic Bradner Gardens (potluck)

 

Ramon moved to close the meeting, Oswald seconded it, all in favor.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Apr 14, 2019 General Meeting Minutes

04/14/2019 General Meeting

 

Moment of quiet:

Meeting called to order: 12:09 PM

 

Committee Present:

Jim O’Halloran            Chair

Bhakti Watts               Vice Chair

Oswald Norton           Treasurer

Ramon Hildreth          Secretary

 

Members Present:

Marston Gregory

Lucinda O’Hallaran

Elisha Gullixson

Insiah Caspers

Danella Mauguin

Rayma Norton

David Lynch
Halstein Stralberg

Abadin Gunatilaka

 

Agenda:  no changes/additions

 

Minutes from 3/15 meeting:

corrections:

(Danella) “the money tree is for any house maintenance projects”

“Christchurch spelling”

“Elisha’s name is spelled wrong”

 

Marston moved the minutes be approved as amended, Danella seconded, all in favor

 

Old Business:

Sewer Project rescheduled to April 17th.   Locust Roots:  Keep on top of any new roots that show up.

Online donations & email verification still in progress

Contact Info – complete

 

Ongoing Reports:

Helper Report:

Rayma:

Next helper meeting May 19th.  Kedjiwaan June 9th.   Regional helpers

Will attend.  Rayma will send info to Rachman and Paul to post the info

On SGS/PNW web sites respectively.  2-3 women coming to Eastside   latihan       8-10 on Sundays

 

 

Elisha:

Business as usual.  10 -12 men have been coming to latihan on Sundays.

Halstein – 3-8 coming to latihan

 

 

Financial Report:

<insert financial report>

Oswald:

reviewed the report and discussed the separation of expenses between occupancy and AirBnb expenses.  Discussion on earmarking.  Oswald suggested we target the 6500 needed towards the cost of the painting.

Lucinda/Marston/Jim/ approved with 2 abstentions

 

AirBnb Report:

-up 2% from last year, possible to exceed April 2015

-increased pressure from AirBnb to reduce rates

-overall revenues appear to be trending up

 

 

Facilities Manager Report:

-Marston with work with the plumber for sewer repair on Wednesday

-Owl painting.  Color samples now available please vote

-Misc future projects

-Patio entryway needs resurfacing

-Water intrusion on one bedroom

-April 28th, garden day after latihan

 

Rental Agent Report:

-Rental business is up

-Music event in May

-Summer graduation party upcoming

-September: University of Colorado ongoing weekend/monthly rental

-Debbie is providing all housekeeping duties 2x month

-Dawn in charge of linens

-Ricardo doing small household repairs/backs up Debbie for turning rooms, etc.

 

 

New Business:

Homelessness – the committee will add an agenda item to discuss the best way to help homeless Subud members.

 

Announcements:

-Elisha will be playing in Conway (near La Conner) April 26th at the Conway Muse @7:30 PM

-Jim will be playing also on April 26th @Kezira Café 7 :30 PM

-Elisha and Jim considering a gig at the house and possible open house –   sometime near end of July

-Danella suggested everyone signup for the SICA newsletter

-Garden Party after latihan April 28th.

-August 11 family picnic possibly at Lincoln Park or Bradner Gardens more coordination to follow.

-Easter Service being held at Oswald’s church.  All are welcome

-May 3rd there will be an event in the main space at Eastside latihan location

 

Oswald moved to adjourn meeting, Jim seconded, all in favor

 

Meeting adjourned at 13:13 pm

 

 

 

 

 

 

 

March 15, 2019 General Meeting Minutes

General Meeting 03/15/2019 7:16 PM

 

Opened with moment of silence for Christ Church.

 

Members Present:

Ida Cantrell

Rachman Cantrell

Elijah Gullixson

Rayma Norton

Halstein Stralberg

Marston Gregory

Ramon Hildreth

Sebastian Tedrow

Oswald Norton

Debbie Machado-Santos

 

Agenda passed out, all in agreement on agenda items.

 

Sewer Update:  2017 job only did video out to the cleanout, not all the way to the street.  We need to line the sewer from the cleanout to the street.  Paid 50%, we will get 20-year warranty.  March 27th the work will be done

 

Painting Update: Accepted bid from Owl Painting, $13,000 borrowed money to cover it.  Doing fundraising to help pay it back.  The colors will be put out by Insiah so we can vote on what colors to use.

-Creekside Green

-Beige

-Mystery Color (Insiah’s choice)

 

Airbnb: Over 1000 reviews still with Superhost status

 

Fundraising.  Daniella brought a money tree and was able to raise 337 + 500 special donation towards the sewer project.

 

Another 500 special donation was made for the painting project.  Marston will put up some visual aids to show what has been raised for both sewer and painting projects.

 

Possible Susila Dharma fundraiser in the spring – Debbie might work on this (Spring?)

 

 

 

 

 

ON April 28th after Latihan near earth day Marston said there will be a garden and cleanup day – we need a truck to cart away the garbage in the back.  Ramon will provide this.

 

 

Helper Report: Sebastian thinks we need to start talking about getting a Kedjiwaan event scheduled.  Will start the conversation with other helpers.

 

Financial Report: Positive at the moment.  Oswald is going to attempt to split out the cost between the running of Airbnb versus the costs of using the facility for latihan as members.  The report Oswald presented is a draft.  He will do further work on it.

 

New Business: Discussion on the needs of the group. Oswald summarized the needs of the group based on the testing that was done 2/23.  This was listed on the Agenda.

 

Discussion about how to best provide space for members needs after latihan – perhaps this can be worked out at the next Kejiawaan day.  Sebastian agreed to write an article that can be posted that can be way to invite members to engage helpers.

 

Summer Picnic:  Find a park with shelters that we can reserve.  A Saturday in August is the target.

 

Oswald made a motion to close the meeting. Passed with no opposition at 9:51 PM.

 

Item Assigned Target Actual
Post article on Garden cleanup day Rachman 04/15/2019
Update Financial Report Oswald By next General meeting (next month)
Article on engaging the members in testing an ‘invitation’ Sebastian 03/26/2019
Put small whiteboard on the men’s and women’s latihan hall Marston
Reserve a spot for the summer picnic Debbie 03/19/2019

 

 

 

 

 

 

 

 

 

Dec 07, 2019 Dewan Minutes

Dewan Meeting 12.07.2019

 

Meeting called to order at 10:47 AM after Dewan Latihan

 

Present:

Jim O’Halloran            Chair

Bhakti Watts               Vice Chair

Oswald Norton           Treasurer

Ramon Hildreth          Secretary

Lucinda O’Halloran     Helper

Sebastian Tedrow       Helper

Elisha Gullixson           Helper

 

Moment of Quiet…

 

Review of minutes.  Oswald moved we approve minutes as amended, Bhakti seconded.  All were in favor.

 

Budget:

Reviewed 2020 budget and approved to present at next General Meeting.  The SGS contracts and 2020 goals will be covered in a future executive session.

 

Ramon moved that we address funding and approving special projects in the following manner.

 

  1. Fund the building maintenance fund by allocating 25% of all general donations.
  2. Get approval from the members in a general meeting on how to specifically spend the building fund.
  3. If needed request matching funds from the region for that project.

 

Bhakti seconded the motion. Jim called the question.  All in favor. Motion carried.

 

 

Staffing Report:

 

Quick/Easy Actions:

Switch to ECO friendly soap

Dryer/Washer maintenance

 

Discussion on how the centerprise is managed and the approach to contract renewals.

 

Budget discussion will continue in another meeting.

 

Jim moved we adjourn, Bhakti seconded, all in favor.

Meeting closed at 12:48 PM.

Nov 02, 2019 Dewan Minutes

Dewan Meeting 11.02.2019

 

Meeting called to order at 10:41 AM

 

Present:

Jim O’Halloran            Chair

Bhakti Watts               Vice Chair

Oswald Norton           Treasurer

Ramon Hildreth          Secretary

Lucinda O’Halloran     Helper

Sebastian Tedrow       Helper

 

Moment of Quiet…

 

Review of minutes.  Bhakti moved we approve minutes as amended, Oswald seconded.  All were in favor.

 

Fund to send people to Subud gathering:  Jim discovered there is a regional fund for regional activities.  Oswald suggested we contribute to the regional funds in lieu of creating a local fund.

 

Bhakti would like us to make sure this fund can be used for events outside of Menucha.

 

Locust roots.  Oswald paid the bill after confirming with Marston the work was done correctly.

 

Helper Reports:

Sebastian:

-now will be full active center helper.

-Candidate Helper

-Candidate Member

 

Lucinda:

-Helper Meeting last Sunday and the next 2 meetings have been scheduled

-Nov 17, Dec 15 are the dates.

-Women helpers are working out coverage monthly for the Tuesday latihans

 

Financial Report <insert Oswald’s report here>

Adding additional info with a budget column.  We will go to executive session after this meeting to discuss 2020 budget.

 

Payments to region.  Will propose at next general meeting to raise our monthly contribution to $800.  (from $710)

 

Oswald moved to that at the next general meeting we recommend giving the region an additional $1000 donation at the end of the year.  Jim seconded. All were in favor

 

Website: Initial work completed.  Need to focus now on SSC.  Need to work with Debbie and Paul to see what they think will need to do that will best benefit the centerprise.

 

Invitation to MSF.  Oswald suggested we ask for a commitment by a certain date in order for us to reserve rooms just like any other large client.  Jim will ask Debbie and Paul to determine what the costs would be.  Additional discussions to come.

 

Holiday party, December 22nd.

 

Jim moved we adjourn, Bhakti seconded, all in favor.

 

Meeting closed at 11:56 PM.

 

 

 

 

 

 

 

 

 

Oct 12, 2019 Dewan Meetings

Dewan Meeting 10.12.2019

 

Meeting called to 10:41 AM

 

Present:

Jim O’Halloran            Chair

Oswald Norton           Treasurer

Ramon Hildreth          Secretary

Marston Gregory        Building Manager

Rayma Norton            Helper

Lucinda O’Halloran     Helper

 

Debbie Machado-Santos

Marston Gregory

Paul Nelson

Sebastian Tedrow

 

Moment of Quiet…

 

Review and Agree on agenda.

Oswald made a motion to approve minutes with the corrections Jim sent yesterday.  Bahkti seconded, Ramon called the question.  All approved.

 

Bank Account:  Oswald working with Tech Support to get control of our automatic payments again. This went away during the transfer.

 

Increase SUBUD PNW monthly amount.  Will be part of the financial report below.

 

No response yet on a volunteer to manage a fund / process for helping members financially who can’t afford registration of various SUBUD events.  There might be a regional fund for this, Jim will ask at the next regional board meeting.

 

Maximizing house income. VRBO calendar sync issues.  Haven’t yet booked a listing – revisit this next month.

 

Events: lets post signs at least three weeks before events.  Rayma suggested a text tree – Rayma will explore this.  Jim will put this on the General Meeting agenda.

 

Peerspace – deferring this discussion until 2020

 

Website Maintenance – Ramon/Jim will communicate with David Innes for a final proposal

And prioritize the recommendations. We will communicate via email prior to

 

Alternative Latihan locations.  Let’s continue to emphasize our current Eastside options and Tuesday Seattle times.

 

Reports:

Helpers:

Women (Rayma) Not enough women helpers that are available for the Tuesday Latihans. Will work on getting more helpers scheduled for Tuesdays.  No applicants at this time.

 

Men (Sebastian) New candidate helper.  Arkash. New member has been coming Tuesday Latihans. Tuesday Latihans going strong. Evan has been doing Latihan with Halstein on Friday mornings.

 

Helper meeting (Men & Women) October 27th.

 

Financial <will insert Oswald’s report here>

 

Jim will let regional board now we are looking at increasing our monthly regional contribution, but need to understand some upcoming expenses first. Need some assistance from regional treasurer to understand those.

 

Airbnb Report <will insert Paul’s report here>

We are Superhosts again!

 

Rental Report <will insert Debbie’s report here>

 

Facilities Report <will insert Marston’s report here>

 

Next General Meeting will be scheduled Nov 15th on Eastside.

 

Dewan meeting – Ramon will send out poll to schedule this next week.

 

Oswald moved that we adjourn.  Ramon seconded.  All in favor.

Meeting closed at 12:21 pm.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

August 20, 2019 Dewan Minutes

Dewan Meeting 08.20.2019

 

Meeting called to order 7:36 PM

 

Present:

Jim O’Halloran            Chair

Oswald Norton           Treasurer

Ramon Hildreth          Secretary

Marston Gregory        Facilities Manager

Rayma Norton            Helper

 

Minutes – Ramon moved to approve.  Oswald seconded. All in favor. Minutes approved.

 

Fundraising Matching:  Pending

Hadijah wanted a formal request from Jim.   Jim will either to send it to the regional board or work with Hadijah.

 

Email subscription form – Ramon will work with Paul to get reoriented with the website. Report out next meeting on progress.

 

Increasing monthly donation amount to the region: Pending. Until insurance, taxes and matching fund request are addressed.

 

Paul’s year end square-up.  Oswald is planning for this, and Plans to start the square up process in October.

 

Deck non-skid coating.  Sample completed.  Marston will ask Paul Truitt if he can do the entire ramp.  Ramon will show Marston the products that are needed.

 

Helper Report

Rayma – Did some testing with some members that are passing through from Germany and Hawaii.  No current candidates.

 

Financial Report <insert Oswald’s report here>

 

Oswald thanks all members who have been continuing to contribute and have also increased to help cover painting.

 

Jim moved to approve financial report with corrections.  Ramon seconded.  None opposed. Financial report approved.

 

Building Report <insert Centerprise Reports>

 

VRBO – Jim will ask Paul Nelson for proposal on this topic with an AirBnb comparison

Peerspace – Jim will ask Debbie for a proposal on this topic.

 

New Business:

 

Webmaster – Jim will ask David Innes for a quote on doing webmaster duties for SGS.

 

Jim:  Put upcoming events on whiteboards.  Put notices on bulletin board.

 

Oswald:  short agenda for general meeting

 

Menucha Nov 7th – 10th

 

Ramon moved we close the meeting.  Jim seconded. None opposed meeting closed @ 9.16pm